Office moves are a big deal. They’re exciting but also full of moving parts—timelines, vendors, floorplans, tech setups, and people to manage. While it’s easy to remember the big things, office managers often overlook smaller details that can cause big headaches down the line.
Whether you’re relocating to a larger space or simply shifting to a more collaborative layout, planning ahead is key.
If you’re working with experienced movers and packers in Chesterfield, MO, you’ve already made a smart decision. Still, even the best move can go sideways without a solid checklist—and a few reminders of what not to forget. Below are five commonly overlooked items that deserve a place in every commercial move plan.
Get the Details Right Before Moving Day
1. Disconnecting and Reconnecting Internet and Phones
One of the most common office move hiccups? Walking into a new space with no working Wi-Fi or phones. IT departments are often stretched thin, and these tasks can fall through the cracks.
Schedule your internet, phone line transfers, and any IT setup at least two weeks in advance. Confirm installation dates and give your team enough time to test everything before your first day in the new space.
2. Updating Your Business Address Everywhere
Office managers usually update the address with vendors and clients, but what about the website, Google listing, billing systems, invoices, letterhead, and email signatures? If they’re delayed, these small updates can cause confusion or missed opportunities.
Make a checklist of all platforms and systems where your address appears. Assign team members to handle each area so updates happen across the board.
3. Notifying Building Management (and Neighbors)
Moving trucks block driveways, elevators need to be reserved, and security codes must be updated. Office managers sometimes forget to notify building managers or surrounding tenants, which leads to delays and frustrations on moving day.
Contact your current and new property managers ahead of time. Reserve elevator time slots, confirm truck parking, and let neighboring businesses know when you’ll be coming and going.
4. Inventorying Office Equipment and Furniture
During a busy move, items can easily get lost, damaged, or duplicated. If you don’t have a system to track what’s going where, you could end up with an office full of mismatched furniture, or worse, not enough chairs.
Create a digital inventory with tags or labels for every major item. Include which team or department each piece belongs to. This will simplify the setup and hold vendors accountable for anything lost in transit.
5. Preparing Employees for the Transition
Moves affect your team just as much as your logistics. Many office managers focus on packing and layout, but skip preparing staff for the change. Confused employees slow the process and increase stress.
Send a move schedule, FAQs, and new seating plans beforehand. Offer a walkthrough or virtual tour of the new space. Consider assigning move-day roles or having team captains to help field questions as they arise.
Smooth Moves Come from Smart Planning
The success of an office move depends on the details. Planning ahead, communicating clearly, and thinking beyond the packing list will keep your team happy and operations running smoothly.
Trust the Expert Movers and Packers in Chesterfield, MO!
At Pink Zebra Moving, we understand that commercial moves involve more than boxes and desks. Our trained movers and packers are ready to help your office move quickly, safely, and with minimal disruption to your workflow.
We handle the logistics so you can focus on your team. Contact Pink Zebra Moving today if you need help covering all the details!