Relocating your company is more than changing addresses; it’s an opportunity to innovate and modernize your workspace, grow your business, and explore new locations and markets. However, without qualified movers in Nashville, TN, packing and transporting office equipment requires careful planning and quick acting to reduce your business’s downtime to a minimum.
Each day you can’t work is a hit on your finances, after all. You want to make your move as smooth as possible while preventing accidents, misplacements, and the loss of valuable equipment. Here’s a short guide on how to prepare for an office move.
4 Tips to Safely Pack and Remove Office Equipment
1. Create an Inventory List
Before packing, make a thorough inventory list of every piece of office furniture and equipment. This will enable you to keep track of everything and guarantee nothing is lost while moving.
It will also become crucial to have insurance in case any goods become damaged during transit. Insuring electronic devices is especially important, as they can be more expensive and crucial for your business than other objects.
We advise taking pictures of all your electronics and noting their serial numbers to serve as proof in case of an accident. To make unpacking easier, mark every piece of furniture with the area in the new office it will occupy.
2. Protect Sensitive Electronics
Electronic equipment, such as computers, printers, and servers, are essential to business operations, so extra care must be taken when packing and moving it. Back up any important data, shut the electronics down, and disconnect all the wires and cords.
Make setting up easier by labeling each cord with the device to which it belongs. Wrap delicate electronics in foam padding or anti-static bubble wrap to shield them from being harmed by static electricity while in transit.
After wrapping your more delicate electronics, put them in sturdy boxes, and stuff any gaps with packing peanuts or crumpled paper for added protection. Lastly, make sure to label all of these boxes as “fragile.”
3. Safeguard Furniture and Other Large Items
Despite appearing strong and sturdy, furniture and other large items can sustain damage while being transported. If it’s possible, start by disassembling furniture to avoid breaking, scratching, or denting it. Mark every component with the matching hardware to facilitate reassembly at the new site.
To prevent scratches and dents on the surfaces, wrap each piece in moving blankets or furniture pads. Label every item with the room it will occupy in the new office space so unloading is organized.
4. Digitalize All Important Documents
One of the crucial objects you won’t want to lose during an office move is documents. Besides throwing you several weeks back in your work, you wouldn’t want to lose crucial papers like your tax information or your employee’s status.
Moreover, document digitization can free up space and foster more efficient collaboration between teams.
So, we recommend scanning all the important documents and uploading the converted file to a secure, centralized repository so that you can ensure everything will be available in your new office, too.
Ready to Hire Corporate Movers in Nashville, TN?
A meticulous moving approach is necessary to protect electronics and guarantee your furniture arrives undamaged during an office move. Ignoring these factors may result in costly delays and disruptions. With a well-thought-out plan and the assistance of Pink Zebra Moving, you can ensure a seamless transition and reduce setbacks.
Find a location near you, and enjoy the ease of a seamless, stress-free move!